Diversified Engineering, Inc.
Privacy Policy for Zoom Workplace Meetings
Effective Date: February 4, 2025
1. Introduction Welcome to Diversified Engineering Inc.’s Zoom Workplace. This Privacy Policy outlines how we collect, use, and safeguard the personal data of participants during Zoom meetings, including emails, video, and audio recordings. By participating in our Zoom meetings, you consent to the collection and use of your information as described in this policy.
2. Information We Collect When you join a Zoom meeting hosted by Diversified Engineering Inc , we may collect the following types of information:
Email Addresses: Used for meeting invitations, authentication, and follow-up communication.
Video and Audio Data: If you enable your camera or microphone, your video and audio feed may be recorded.
Meeting Chat Messages: Messages sent during the meeting may be stored for documentation purposes.
IP Addresses & Device Information: To ensure security and improve meeting performance.
3. Purpose of Data Collection We collect and process this information for the following purposes:
Communication: Ensuring effective collaboration and follow-ups after meetings.
Meeting Documentation: Providing records of discussions for compliance and reference.
Security & Fraud Prevention: Preventing unauthorized access and ensuring workplace security.
Training & Quality Assurance: Using recorded meetings for training and performance evaluations.
4. How We Use and Share Your Data Your personal data may be shared and used as follows:
Internally: Shared among relevant team members for work-related purposes.
With Third-Party Service Providers: Zoom or other integrated applications may process your data to facilitate meeting functions.
Legal & Compliance Requirements: If required by law, we may disclose data to legal authorities.
We do not sell or rent your personal data to third parties for marketing purposes.
5. Data Retention and Storage Meeting recordings, chat logs, and other collected data will be retained as necessary for operational, legal, and compliance reasons. We store data securely using encryption and access control measures.
6. Your Rights & Choices You have the following rights regarding your data:
Access & Correction: You can request a copy of your data and correct any inaccuracies.
Opt-Out: If you do not wish to be recorded, you may choose to disable your camera/microphone or leave the meeting.
Data Deletion: You can request deletion of your personal data where applicable.
7. Security Measures We take data security seriously and implement safeguards such as encryption, access controls, and regular security audits to protect your information.
8. Changes to This Policy We may update this policy from time to time. Any changes will be communicated through email or our internal communication channels.
9. Contact Information For questions or concerns regarding this Privacy Policy, please contact:
Diversified Engineering Inc.
bbower@div-eng.com
(330) 364-1631
By joining our Zoom meetings, you acknowledge that you have read and understood this Privacy Policy and consent to the data collection practices outlined above.